Tools+from+Previous+Years+(2008)

--**Hone In: Learn about the Study** Page samples: p.1: [|4-HBrandNet-PYDpage1.bmp]; p. 2: [|4-HBrandNet-PYDpage2.bmp]; p. 3: [|4-HBrandNet-PYDpage3.bmp]; p. 4: [|4-HBrandNet-PYDpage4.bmp] --**Take Stock: Decide if the project fits** --**Check In: Talk to partners** (also borrow ideas from **Public Relations**) --**Confirm and Commit** -- **Make it Happen**
 * Project Step-by-Step for 2008 (Wave 6)**
 * [|PYD Fact Sheet for Recruiting Sites1-14-08.doc]
 * [|4-H Brand Network] (check on the 4-H Positive Youth Development Study box)
 * [|Institute for Applied Research in Youth Development: 4-H PYD study results so far]
 * [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/pdf.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/PYDsummary.pdf"]][| PYDsummary.pdf]
 * Ask, [|"Is it the right time for PYD?]
 * Review Q&A for sites [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/PYD+Staff+Q%26A3-18-08.doc"]][| PYD Staff Q&A3-18-08.doc]
 * Brainstorm potential partners
 * DPI/SBE Letter of Endorsement to share with Local Education Agencies (LEAs)
 * [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/pdf.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/4H+Letter+of+Endorsement%25092008.pdf"]][| 4H Letter of Endorsement%092008.pdf]
 * Talking Points-Recruitment
 * Share recruiting fact sheet [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/PYD+Fact+Sheet+for+Recruiting+Sites2-14-08.doc"]][| PYD Fact Sheet for Recruiting Sites2-14-08.doc]
 * Review needed materials [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/PYD+Checklist+of+Study+Materials.doc"]][| PYD Checklist of Study Materials.doc]
 * ======Complete [|NCSU IRB Human Subjects Tutorial] and e-mail Ben that you've completed it======
 * ======Review Data Collector Training PPT [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/vnd.ms-powerpoint.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/PYD+Data+Collector+Training+PPT+Wave+6+2-08a.ppt"]][| PYD Data Collector Training PPT Wave 6 2-08a.ppt]======
 * Review Incentives[[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/Wave+6+Incentives%2C+Expenses+and+Reimbursements.doc"]][| Wave 6 Incentives, Expenses and Reimbursements.doc]
 * Organize Budget [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/PYD+Budget.doc"]][| PYD Budget.doc]
 * Prepare Invoice (complete & send after data collection) [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/vnd.ms-excel.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/Sample+Invoice+for+Data+Collection.xls"]][| Sample Invoice for Data Collection.xls]
 * //**Public Relations**//: Communicate to the community, partners, participants, families, & 4-H
 * Go to **Promotional Materials** on [|4-H Brand Network>]
 * First Review **Using the 4-H Study of PYD Materials** to orient yourself
 * Then, Review, Download, Complete Local Details, and Print **Templates** and **Internal Messages** files to use before, during, or after data collection
 * Explore **Communication Resources** for applications and newsletter/article templates
 * //**Parent Support**//: Collaborate with Site Partner(s) to inform and engage parents
 * Parent Cover Letter [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/Parent+Letter+Wave+6-NC2-22-08.doc"]][| Parent Letter Wave 6-NC2-22-08.doc]
 * Parent Consent/Youth Assent form [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/pdf.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/Final+NC+Consent4-2-08.pdf"]][| Final NC Consent4-2-08.pdf]
 * //This is the __official__ form that must be used with all participants//
 * Requirements on Parent Consent:
 * 1) TWO Parent Consent signatures will be required, together with Youth Assent--TWO signatures are not needed if a second parent is "not reasonably available" (e.g., does not reside or work in the same place or is uninterested in the child's activities). Examples include military deployment or out-of-state job, adjudication or court restraint, cannot be identified or located). If one parent signs, he/she should write under his/her signature that the other parent is not available or interested in signing the Consent form.
 * 2) Parents should retain one copy; each site should retain one copy
 * 3) ONLY Youth with completed Consent forms take the survey
 * Strategies for Obtaining Parent Consent: Personalize the process by...
 * 1) Working with leaders of partner organizations and auxiliary groups (PTA or community boards) to design approaches that maximize parent
 * 2) Holding face-to-face meetings with parents to inform and gain consent (bring a copy machine to duplicate signed form for parent(s) to carry out)
 * 3) Assigning collaborators to personal follow-up calls to remind and thank parents
 * //**Site Logistics**//: Make arrangements for the site, spreadsheet, and survey
 * Make Arrangements for the Site: location, time, logistics (keys, computers), supervisors, snacks
 * Make Arrangements for Incentives
 * [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/Wave+6+Incentives%2C+Expenses+and+Reimbursements.doc"]][| Wave 6 Incentives, Expenses and Reimbursements.doc]
 * Create a Site Roster [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msexcel.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/SiteRoster.xls"]][| SiteRoster.xls] for check-in and recording programss and add identification number (to correspond with Cover Sheet and Survey form) if using a Paper Protocol
 * Complete Request for Materials [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/Request+Materials+from+Tufts+Form+Wave+6.doc"]][| Request Materials from Tufts Form Wave 6.doc] and send to Ben and Maria McNamara--Tufts will send you a Site Number and URL for Online surveys
 * Add your site data and timeline to the PYD Study Log
 * Prepare a Contacts Spreadsheet [|PYD Data Collector Contacts Spreadsheet.xls](address, phone to recontact youth ne
 * Pull out your Data Collection Return Form [|Data Collection Return Form Wave 6.doc] to have ready when you send materials
 * Keep your Parent Consent forms in a secure location
 * //**Survey Logistics**//
 * //**PAPER SURVEY OPTION**//
 * **Copy Surveys** (with the first page Cover Sheets separate) and buy pencils for all youth
 * **Prepare to Survey** Youth Using Paper Surveys (ask youth to arrive 15 min. before Survey start)
 * 1) Write the Site Number (obtained from Tufts/NCSU) on the Upper Left corner of each Paper Survey
 * 2) Number surveys for each site beginning with #1, in the Upper Right corner of each Paper Survey
 * **Distribute Surveys**
 * 1) When youth arrive, identify each on Site Roster, ask youth to sign in on Site Roster, then note the time
 * 2) Ask each youth to complete a Cover Sheet (first page of Survey, but separate from Survey)
 * 3) When Cover Sheet is completed, select the numbered Survey that matches the youth number on the Site Roster and write that number on the Cover Sheet. Place the Cover Sheet in a separate folder
 * 4) Hand the appropriate Survey (matched to the youth's number on the Site Roster and Cover Sheet) and a pencil to the youth and direct him or her to a specific seat (to keep participants separated for privacy)
 * **Give Instructions,** following the [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/W6+PAPER+Data+Collection+Protocol3-13-08.doc"]][| W6 PAPER Data Collection Protocol3-13-08.doc]
 * 1) Keep cover sheet with youth name and code number separate from coded survey
 * 2) Keep participants separated for privacy
 * 3) Raise hand to ask a question at any time
 * 4) Place completed Survey in slotted box and sign out on Site Roster
 * **Gather Surveys**
 * 1) When youth complete the Survey, have each place his/her form in the slotted box (see Paper Protocol)
 * 2) Before youth leave, have each sign out on Site Roster, then note the time
 * 3) Thank each youth for his/her contribution


 * //**ONLINE SURVEY OPTION**//
 * **Obtain a Site Number and URL** from Tufts to
 * **Prepare the Site** by checking equipment, effectiveness of Site Number
 * //ask youth to arrive 15 min. before Survey//
 * **Conduct the Survey**
 * 1) When youth arrive, identify each on Site Roster, ask youth to sign in on Site Roster, then note the time
 * 2) Ask each youth to complete a Cover Sheet (first page of paper Survey)
 * 3) When Cover Sheet is completed, direct youth to a specific seat (to keep participants separated for privacy)
 * **Give Instructions,** following the [[image:http://nc4-hpyd.wikispaces.com/i/mime/32/application/msword.png width="32" height="32" link="http://nc4-hpyd.wikispaces.com/file/view/W6+Online+Data+Collection+Protocol.doc"]][| W6 Online Data Collection Protocol.doc]
 * 1) Hold Cover Sheet with youth name in a separate envelope
 * 2) Keep participants separated for privacy
 * 3) Raise hand to ask a question at any time
 * 4) Confirm that each youth has submitted their online survey and signed out on the Site Roster

--Termination: Finish strong, move forward --Tell all about It
 * Have fun completing the survey
 * MAKE COPIES OF THESE DOCUMENTS FOR YOUR FILE, then Pack ‘em up, and ship ‘em out. Include:
 * Data Collection Return Form [|Data Collection Return Form Wave 6.doc]
 * Contacts Spreadsheet [|PYD Data Collector Contacts Spreadsheet.xls]
 * Roster (accessed above and completed before data collection) [|SiteRoster.xls]
 * Parent Consent forms
 * Final Budget and Invoice
 * Communicate results
 * Generate new interest in 4-H