Project Step-by-Step for 2008 (Wave 6)
--Hone In: Learn about the Study
Page samples: p.1: 4-HBrandNet-PYDpage1.bmp; p. 2: 4-HBrandNet-PYDpage2.bmp;
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--Take Stock: Decide if the project fits
--Check In: Talk to partners (also borrow ideas from Public Relations)
--Confirm and Commit
-- Make it Happen
  • Public Relations: Communicate to the community, partners, participants, families, & 4-H
    • Go to Promotional Materials on 4-H Brand Network>
    • First Review Using the 4-H Study of PYD Materials to orient yourself
    • Then, Review, Download, Complete Local Details, and Print Templates and Internal Messages files to use before, during, or after data collection
    • Explore Communication Resources for applications and newsletter/article templates
  • Parent Support: Collaborate with Site Partner(s) to inform and engage parents
    1. TWO Parent Consent signatures will be required, together with Youth Assent--TWO signatures are not needed if a second parent is "not reasonably available" (e.g., does not reside or work in the same place or is uninterested in the child's activities). Examples include military deployment or out-of-state job, adjudication or court restraint, cannot be identified or located). If one parent signs, he/she should write under his/her signature that the other parent is not available or interested in signing the Consent form.
    2. Parents should retain one copy; each site should retain one copy
    3. ONLY Youth with completed Consent forms take the survey
    • Strategies for Obtaining Parent Consent: Personalize the process by...
    1. Working with leaders of partner organizations and auxiliary groups (PTA or community boards) to design approaches that maximize parent
    2. Holding face-to-face meetings with parents to inform and gain consent (bring a copy machine to duplicate signed form for parent(s) to carry out)
    3. Assigning collaborators to personal follow-up calls to remind and thank parents
  • Site Logistics: Make arrangements for the site, spreadsheet, and survey
  • Survey Logistics
    • PAPER SURVEY OPTION
    • Copy Surveys (with the first page Cover Sheets separate) and buy pencils for all youth
    • Prepare to Survey Youth Using Paper Surveys (ask youth to arrive 15 min. before Survey start)
    1. Write the Site Number (obtained from Tufts/NCSU) on the Upper Left corner of each Paper Survey
    2. Number surveys for each site beginning with #1, in the Upper Right corner of each Paper Survey
    • Distribute Surveys
    1. When youth arrive, identify each on Site Roster, ask youth to sign in on Site Roster, then note the time
    2. Ask each youth to complete a Cover Sheet (first page of Survey, but separate from Survey)
    3. When Cover Sheet is completed, select the numbered Survey that matches the youth number on the Site Roster and write that number on the Cover Sheet. Place the Cover Sheet in a separate folder
    4. Hand the appropriate Survey (matched to the youth's number on the Site Roster and Cover Sheet) and a pencil to the youth and direct him or her to a specific seat (to keep participants separated for privacy)
    1. Keep cover sheet with youth name and code number separate from coded survey
    2. Keep participants separated for privacy
    3. Raise hand to ask a question at any time
    4. Place completed Survey in slotted box and sign out on Site Roster
    • Gather Surveys
    1. When youth complete the Survey, have each place his/her form in the slotted box (see Paper Protocol)
    2. Before youth leave, have each sign out on Site Roster, then note the time
    3. Thank each youth for his/her contribution

    • ONLINE SURVEY OPTION
    • Obtain a Site Number and URL from Tufts to
    • Prepare the Site by checking equipment, effectiveness of Site Number
    • ask youth to arrive 15 min. before Survey
    • Conduct the Survey
    1. When youth arrive, identify each on Site Roster, ask youth to sign in on Site Roster, then note the time
    2. Ask each youth to complete a Cover Sheet (first page of paper Survey)
    3. When Cover Sheet is completed, direct youth to a specific seat (to keep participants separated for privacy)
    1. Hold Cover Sheet with youth name in a separate envelope
    2. Keep participants separated for privacy
    3. Raise hand to ask a question at any time
    4. Confirm that each youth has submitted their online survey and signed out on the Site Roster

--Termination: Finish strong, move forward
--Tell all about It
  • Communicate results
  • Generate new interest in 4-H